Coaching software built for CCR&Rs.
The purpose-built platform for Child Care Resource & Referral agencies. Run structured coaching cycles across every provider and site, track dosage, and produce the growth and reporting your QRIS and funders require — all in one system, not a patchwork of spreadsheets and forms.
Education software since 1996 · Trusted by systems in 33+ states
The problem
Coaching at scale is invisible.
Most CCR&Rs run coaching out of spreadsheets, Jotform, paper binders, and a referral database with coaching bolted on the side — so no one can see who’s on track, what’s working, or whether the dosage is adding up. CCR&Rs need a system built for coaching, not generic forms. SolutionWhere Coaching turns every visit into structured, comparable data, so growth is visible the moment it happens — and reportable the moment a QRIS reviewer or funder asks.
A single agency’s coaching footprint — one platform holds all of it.
What’s inside
Everything a coaching program needs, in one workflow.
Structured coaching cycles
Guided multi-visit cycles — observation, feedback, a co-built coaching plan, and a final evaluation — so every coach runs the same proven process, configurable to your program’s framework.
Observation & classroom scoring
Capture CLASS-style observations and tiered assessments in the field — even offline in classroom dead zones — with photo, audio, and video evidence attached right to the record.
AI-drafted coaching plans
Turn visit notes and growth data into a draft coaching plan in seconds — goal, timeline, action steps, and materials — for the coach to refine and own.
Dashboards that flag hot spots
Coaches see their caseload, principals see their site, leaders see the whole program — and the system auto-flags who’s stuck or behind, so no teacher slips through.
Dosage & hours tracking
Coaching hours are auto-calculated per teacher from visit logs — see at a glance who’s at goal, in progress, or under-served, and whether those hours are translating to results.
Funder & monitor-ready reporting
Pull a complete record — hours, evidence, signed forms, and growth — for any teacher or date range. When a QRIS reviewer, state monitor, or funder asks, the answer is already in the system.
Visual growth & PDF reports
Growth charts make progress legible at a glance, and one click produces a signed, before-and-after coaching report ready to share with stakeholders.
Resource library
Drop a PDF or a video exemplar straight into a teacher’s feedback loop — so the model practice is one tap away, right where the coaching happens.
Built for student-data privacy
Database-level role-based access keeps a coach’s private notes private. Two-factor sign-in, Google SSO, idle sign-out, and full audit trails come standard.
See it in action
The product, not a promise.
The actual screens your coaches and administrators use every day.
Visibility at scale
See your whole program at a glance.
Every site, coach, and cycle in one view — with the system auto-flagging the “hot spots” that need attention, so no teacher slips through the cracks.
Structured observation
Observation that routes what happens next.
Coaches rate teachers across the practices that matter — Established, Emerging, No Evidence — and the platform turns the gaps into a coaching plan. Not a free-text box.
Dosage & hours
Know exactly who’s getting coached — and how much.
Coaching hours auto-calculated per teacher from visit logs, flagged at a glance as at goal, in progress, or under-served. The number your state contract asks for, already tallied.
Proof of growth
Watch quality rise, week over week.
Program-level growth charts show cycles advancing and the “Established” band growing across Tier 1 indicators — the evidence boards and funders actually ask for.
Who it’s for
Purpose-built for CCR&R agencies.
Child Care Resource & Referral agencies deliver coaching and technical assistance across dozens of providers and sites, in service of your state’s QRIS. This is built for exactly that work — coaching-first, branded as your agency, not a coaching tab bolted onto a referral database.
For CCR&R agencies
Standardize the coaching model across every provider, prove the dosage and outcomes your QRIS and funders require, and run it all from one system your coaches actually want to use.
Request a demo- Coach across both centers and family child-care homes, every provider in one caseload
- Dosage and hours per provider, auto-tallied — the numbers your state contract asks for
- QRIS- and funder-ready reporting, exportable the moment a reviewer asks
- Your agency’s name and branding on every screen — not someone else’s region
The same platform also scales to:
School districts
Instructional coaches across schools — the same cycle for every coach, a program-wide view for leadership.
Head Start & early childhood
Continuous quality improvement, documented — observations, growth, and signed plans that hold up to monitoring.
Case study
A whole early-childhood coaching program, live in about 30 days.
Lafayette Parish School System signed a three-year agreement to run its early-childhood coaching program on SolutionWhere Coaching — and went from signed to live in roughly a month, with their database stood up within a week of the go-ahead.
We configured the platform to their own coaching framework — custom observation domains and indicators, their branding on the portal, and the full multi-visit cycle — then rolled it out across the whole program with no user limits. Coaches now run real visits in the field, capture classroom growth, and produce signed reports, replacing a patchwork of paper forms and spreadsheets.
Built by Solutionwhere, Inc. — education software since 1996, across 33+ states.
Where we’re headed
Built to grow with the field.
A look at the direction we’re building — shaped by what coaching programs and state quality systems tell us they need.
Your name on every screen
White-label branding per organization — each agency’s coaches and teachers sign in to their own portal, never someone else’s region.
Report packs, state by state
Reporting mapped to each state’s quality-system requirements — so the report your state asks for is already built in.
From hours to outcomes
Deeper impact reporting that connects coaching dosage to changes in teacher practice and classroom quality — the evidence boards and funders want.
See it with your own program.
Tell us a little about your coaching team and we’ll set up a walkthrough. We’ll show you the coach, principal, and administrator views, and how your organization’s name and branding appear on your own portal.
- A live walkthrough tailored to your program
- Your own branded coaching portal
- A response within one business day